Executive Assistant

Heathmont, Victoria 

IB Schools Australasia is seeking to appoint a highly motivated professional to this part time contract position, commencing October, 2021.

Time allocation: 9.375 hours per week (December and January) and 11.25 hours per week (February – November)

As the Executive Assistant of IB Schools Australasia you will be THE key point of contact for all association business. Working under broad direction with significant professional independence you will take on much more than the traditional EA role.

The role is responsible for providing confidential administrative and executive secretarial support service to the Chair and Standing Committee incorporating business development, communications and marketing including website copy and social media management, event management, liaison with member schools and the IB. 

Suitable applicants must have excellent communication, organisational and problem solving skills.

Key position responsibilities:

  • Manage the organisation and delivery of events
  • Manage all communications and marketing for the association including a bi-monthly newsletter and weekly Employment Opportunities bulletin.
  • Formatting of presentations and documents
  • Email communication
  • Updating Membership database
  • Invoicing and reconciling payments
  • Communicate with key stakeholders
  • Provide general administrative support
  • Preparation of board papers and AGM
  • Managing social media platforms

Essential selection criteria:

  • Exceptional time management and organisation skills
  • Excellent IT/computer skills
  • Excellent written and verbal communication skills
  • Great attention to detail
  • Current WWCC or willingness to gain one

Salary: A fee for services rendered to the total of $36,458.44 per annum. This is a work from home role with the expectation of up to 4 in-person meetings per year.

A Job and Person Specification Document and an Expanded Service Specification document are available upon request from [email protected]


Applications are due on 6 October, 2021 - addressed to:

The Chair, Mr Ashley Coats, IB Schools Australasia

[email protected]


Applications closed Wednesday 6 October 2021